Event Planning

The Creation And Production Of Special Affairs

Whether its small dinner engagements, events, and meetings or large-scale conferences, ceremonies, weddings, formal parties, concerts, or conventions, The Image Cartel can successfully execute your event. Our signature swag gift boxes add the perfect touch.

Our primary goal is first to understand the brand, identify its target audience, devising the event concept, and coordinate the technical and logistical aspects before the execution. No events are exactly alike, and services will vary. Provisions may include event design, brand-building, marketing and communication strategy, audio-visual production, script & speech writing, logistics, budgeting, negotiation, and other client services. The process of planning and coordinating the event may include budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and parking, arranging for speakers or entertainers, arranging decor, event security, catering, coordinating with third-party vendors, and emergency plans. Each event is unique; as such, the process of planning & execution of each event differs based on the occasion, budget as well as special request such as sustainable event management.

An event may be an excellent tool for strategic marketing as a way to communicate with current and potential customers. These tailored events may include press conferences, promotional events, product launches, corporate meetings, conferences, networking events, trade shows, team-building retreats, or training sessions. As event managers, we may use traditional news media to target our events audience, hoping to generate media coverage that will reach a broad audience and increase the event’s attendance.

The Image Cartel executes event management using 21st-century software tools. Utilizing integrated technology online or through mobile apps, we manage registration, hotel & travel booking, allocation of exhibition floor space, agenda, speaker biographies, and FAQs. We also encourage audience participation and engagement through interactive tools such as live voting/polling, submitting questions to speakers during Q&A, or building live interactive “word clouds.” Organizers can communicate with participants through the use of alerts, notifications, and push messages and to collect feedback from the participants through surveys and to engage with each other, with sponsors, and with the organizers with built-in networking functionality.

To manage risks, The Image Cartel maintains general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Also, we obtain event-specific insurance for special requests.